Apps › Communication

Email automation for any mailbox, with Bizomate

Orders, enquiries and supplier invoices still arrive by email. Bizomate watches a mailbox folder on any provider that offers IMAP (Internet Message Access Protocol) — Zoho Mail, GoDaddy, a cPanel host, Gmail — and starts a workflow for each new email, with its attachments. Then it files the email or marks it read, so the inbox shows what is left. Every run leaves a record.

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On every plan, Free included.

At a glance

Label	Value
Plans	Every plan
Connect	IMAP server, username and password
Starts runs	Every 5 minutes (15 on Free)
Kind	Connected app · Communication

What can start a workflow

New email
When an email arrives in a mailbox folder — any provider, over IMAP

The first check only notes where the folder ends, so emails already there never start a run. After that, up to 100 new emails start runs in one check, each with its sender, subject, text and attachments as files. Only unread is on unless you switch it off.

What a workflow can do with it

Move an email
Moves an email to another folder

Takes the email's uid from New email, and the folder it is in now.

Mark read or unread
Marks an email read or unread

So the mailbox shows which emails a workflow has dealt with. Mark as read after on the trigger does the same for every email it takes.

How you connect it

Type the mailbox's incoming (IMAP) server, the security — almost always SSL/TLS on port 993, or STARTTLS on 143 — the username and a password. With two-step sign-in on, use an app password; for Gmail, make an app password in your Google Account. Personal Outlook and Microsoft 365 mailboxes usually refuse password sign-in, so for those use the Outlook app instead. The server must be on the public internet. Bizomate signs in before saving, and Test answers "Reached sam@acme.example · 12 folders".

The password is encrypted before it is saved, used only when the trigger checks or a step runs, and never shown again — not to you, your colleagues or Bizomate support. It belongs to one workspace, the Code step cannot read it, and revoking the connection wipes it at once.

In the help centre: Connect an email mailbox with IMAP, Start a workflow when an email arrives, Move or mark an email with IMAP, Pass files between steps and When an app trigger stops checking.

Questions about Email (IMAP)

Which mailboxes work?

Any mailbox with IMAP switched on and password sign-in allowed — Zoho Mail, GoDaddy Professional Email, cPanel hosting, Gmail and Google Workspace with an app password, and most others. Personal Outlook and Microsoft 365 mailboxes usually refuse it; use the Outlook app for those.

Does it send email?

No. This connection reads mail. To send, use Send an email, which is built in, or Gmail, Outlook, SendGrid or Brevo.

How often is the mailbox checked?

Every 5 minutes on paid plans and every 15 on Free. A check that finds nothing starts no run and costs nothing.

Will it change anything in my mailbox?

Only when you ask. A check does not mark emails read; Mark as read after on the trigger, Move an email and Mark read or unread are the only things that change the mailbox.

Can a workflow use the attachments?

Yes. Each attachment arrives as a file on the item, under its own name, ready to attach to an email, upload or hand to an AI step.